Procurement Assistant

UNITAMS

Africa , Sudan

Procurement

Ending On: 08 Aug 2021 Closed

Keyskills

Job Description

We are looking for Procurement Assistant

Education:

Employment:

Requirements: Apply Now

 Vacancy No: UNITAMS-JO-KHARTOUM-2021-41
 Section/Unit: Procurement Unit
 Grade Level: GS-5 (Fixed-Term)
 Supervisor: Senior Procurement Assistant or Procurement Officer
 No. of Post: 02
 Duty Station: Khartoum
 Duration: One year
 Closing Date: 08 August 2021
 Background:
 Duties and responsibilities:
 Minimum Qualification, Skills and Experience Required:

 
 Background:

UNITAMS will only accept properly completed and signed Personal History Form (P.11) received before closing date. Please submit your application on the attached P.11 ONLY.  Other UN P.11 formats, incomplete P.11, CV and Resume will not be accepted, nor will late submissions after closing date.

 

The selected candidate will be expected to deploy in time to commence work as soon as possible.

 

Applying to this job opening carries an expectation to accept the offer, if selected, subject to clearance of employment reference checks, security and medical.  The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential.

 

This position is locally recruited open for Sudanese nationals only.

 

UNITAMS will not provide accommodation to locally recruited staff.

 

UNITAMS is equal employer for men and women. Female candidates are strongly encouraged to apply.

 



 
 Duties and responsibilities:

Under the supervision and general guidance of a more Senior Procurement Assistant or Procurement Officer, the Procurement Assistant perform the following responsibilities:

 

  • Provides procurement, logistical and administrative support to a team of Procurement Officers in the acquisition of a wide variety of goods and services.
  • Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources.
  • Monitors status of existing requisitions, maintains contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to HQ and field missions, verifies receipt and inspection of deliverables and accurately reports, as and if required.
  • Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved.
  • Prepares abstracts of offers and compiles data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers.
  • Finalizes purchase orders and contracts for approval by the Procurement Officer; if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
  • Assists relevant officers in more complex, higher value purchasing operations; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc.
  • Maintains relevant internal databases and files; keeps track of any contractual agreements, systems contracts, etc. and informs affected users of contractual rights and obligations.
  • Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
  • Drafts routine correspondence.
  • Performs other duties as assigned. 

 
 Minimum Qualification, Skills and Experience Required:

Education: High school diploma or equivalent is required. A certificate of procurement or Contract management training is desirable. 

 

Work Experience: A minimum of five (5) years of progressively responsible experience in procurement, administrative services or related area.

 

Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English and Arabic is required.

 

 

UN CORE VALUES AND COMPETENCIES

 

Professionalism: Shows persistence when faced with difficult problems or challenges. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

 

Accountability: Takes ownership of all responsibilities and honours commitments.  Delivers outputs for which one has responsibility within prescribed time, cost and quality standards.  Operates in compliance with organizational regulations and rules.  Supports subordinates, provides oversight and takes responsibility for delegated assignments.  Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

 

Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

 


Assessment:

Evaluation of qualified candidates may include a written assessment followed by a competency-based interview.

 

 

APPLICATION PROCESS:

  • Applicants must accurately complete, update, sign and date the attached United Nations Personal History form (P.11 ONLY and forward the duly completed signed P.11 by e-mail to:unitamsrecruitment@un.org
  • Applicants should COPY UNITAMS-JO-KHARTOUM-2021-41 – Procurement Assistant in the SUBJECT line of the email when submitting their signed P.11 form. UNITAMS will not consider any applications which are not received directly in the VA mailbox. Other UN P.11 formats and incomplete P.11 will not be accepted.
  • Please note that any information provided on the P.11 form will be considered binding.
  • The selected candidates will be subject to a reference checks to verify the accuracy of the information provided in the P.11 form.
  • Only applicants who are short-listed will receive an acknowledgement within two weeks from the deadline indicated on the VA.

 

Qualified female candidates are highly encouraged to apply.

 


United Nations Considerations:

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

 

No Fee:

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS



 Download UNITAMS P11 Form

 Download UNITAMS P11 Supplementary Sheet



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